Personal Assistant at an International News Media Company - Myrtle Management Consultants Limited - NicheSlide

Personal Assistant at an International News Media Company – Myrtle Management Consultants Limited

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Full Time
Lagos
Posted 2 weeks ago
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Myrtle Management Consultants Limited – Our client is an International News Media company building a respected media brand, across television, mobile, and web.

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They are recruiting to fill the position below:

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Job Title: Personal Assistant

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Location: Victoria Island, Lagos
Job Type: Full-time

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Job Description

  • The company requires to fill the role of a proactive Personal Assistant to the Executive.
  • The role is to provide high-quality executive personal assistance and administrative support, provide an efficient and responsive administrative, organizational, and logistical service as well as assist the Executive to manage and prioritize their time.
  • The job holder will need extensive knowledge of the organization, including the company’s aims and objectives.
  • The Executive will rely heavily on the job holder, trusting that work will be handled effectively and efficiently in their absence.
  • Discretion, confidentiality, and being proactive are therefore essential attributes of this role.
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Responsibilities

  • Complete a broad variety of administrative tasks for the Executive including managing an extremely active calendar of appointments, planning, coordinating, and ensuring the Executive’s schedule is followed and respected.
  • Act as the first point of contact, dealing with correspondence and phone calls.
  • Composing and preparing correspondence; monitors and responds to emails; researches required information or background on organizations and individuals.
  • Sets up meeting files, scheduling and calendaring meetings, sets meeting agendas, setting location, time, and appropriate duration, identifies, invites, and confirms participants, facility arrangements where required.
  • Prepare travel arrangements, expense reports, and all items needed to ensure the Executive’s successful focus on external relations and organizational growth.
  • Research, prioritize, and follow up on incoming issues and concerns addressed to the Executive, including those of a sensitive or confidential nature.
  • Provide a bridge for clear communication and maintain credibility, trust, and support between the office of the Executive and staff.
  • Work closely and effectively with the Executive to keep him well informed of upcoming commitments and responsibilities, and follows up appropriately.
  • Draft acknowledgment and thank you letters, personal correspondence, and other tasks that facilitate the Executive’s ability to effectively lead the organization.
  • Prioritize conflicting needs; handle all matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
  • Filter general information, queries, phone calls and invitations to the Executive by redirecting or taking forward such contact as appropriate.
  • Occasionally travelling with Executive to take notes or dictation at meetings or to provide general assistance during business trips.
  • The job holder may be required to perform other ad-hoc tasks that may be deemed necessary.
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Qualifications

  • Minimum of a Bachelor’s Degree in Business Administration and related fields of study.
  • 2 – 6 year working experience as a personal assistant or related positions.
  • Excellent written, verbal and non-verbal communication skills.
  • Proficiency with applications such as word, Excel and PowerPoint.
  • Must be proactive with a high understanding of Dignity and Diversity in the workplace.
  • A good deal of common sense, etiquette and an ability to think on one’s feet.
  • Excellent typing skills, speed and accuracy essential.
  • Professional telephone manner.
  • Proven ability to work under pressure and to tight deadlines.
  • Flexible and mature approach with ability to work unsupervised.
  • Willing to travel.
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Remuneration
Competitive.

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Application Closing Date
31st January, 2022.

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How to Apply
Interested and qualified candidates should:
Click here to apply online

Job Features

Job CategoryAccounting

Apply Online

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